Volunteer

Want to be involved?

Community participants are the heart & soul of the Gabriola Commons

 

The Commons people, through teams of volunteers, work to steward and protect the rich, diverse ecology, nurture the land’s agricultural potential, and foster shared community use for current and future generations.

Come and meet great neighbours and be part of the Commons legacy.

How to get Involved

Find a team below that fits with your interests and email the contact person.

Attend a Saturday Workbee.

Contact us about volunteering for occasional events & activities.

Projects we’ve been working on

Gabriola Commons Teams

Community

Community Kitchen Stewards

As a collaborative team, the Kitchen Stewards manage community use of the Commons Community Kitchen and develop policies and procedures to ensure safe, clean and equitable use of the facility.

 Goals/Objectives

1. Develop guidelines that will ensure Community Kitchen use is equitable and accessible to all in the community of Gabriola.

2. Develop procedures/protocols to ensure safe operation of the kitchen and its equipment and adherence to relevant regulations and guidelines

 3. Develop procedures/protocols to ensure hygienic and sanitary conditions

 Strategies:

1. Develop Procedures Checklists and rental form for rentals

2. Develop daily/weekly/monthly/annual task lists for Stewards

3. Develop policies regarding use of fridge, freezers, cold stores, dry stores.

Rental contact info is by email.  Contact:

kitchen[at]gabriolacommons.ca

Events

Join this team if you like to help with various events and projects.

  • To help community members participate in the Commons.
  • To raise the profile of the Commons in the community.
  • To contribute to the fundraising for the Commons.

Contact:  Rebecca Furnell
events[at]gabriolacommons.ca

Labyrinth

The Commons labyrinth needs some upkeep to maintain its peaceful, contemplative ambiance.  To contribute, contact

Mary Aitken: aitken_969[at]hotmail.com OR

Mark Roch: mrblackbrd[at]yahoo.com

Learning Opportunities

Contact:  Maya Ruggles

Pottery Group

 

Contact:  Lynne or Pam at
pottery[at]gabriolacommons.ca

Soup Makers

 

Contact:  Fred Harris
fred.harris1[at]gmail.com

Workshop Stewards
Contact: Doug McKnight
workshop[at]gabriolacommons.ca

Governance & Admin

Board of Trustees

Join the Trustees Team if you enjoy working with others to respond to administrative and/or financial challenges.

The Trustees Team stewards the financial and legal aspects of the Commons to meet the requirements of a non-profit registered charity, the Gabriola Commons Foundation (GCF).

GCF is the entity which holds title to the property for the benefit of the community and through which charitable donations flow.

Trustees address legal and financial issues, with diligence and transparency, in the best interests of the health and wellbeing of the Commons.

The trustees are a team in keeping with the governance and organizational structure of the Gabriola Commons, holding a place of shared responsibility with all other teams around the Gabriola Commons Coordinating Council table.

Goal:

Legal, financial structures and systems are aligned with Commons values and principles without automatically assuming that the traditional structures and systems are the way it must be done.

 Objectives:

1. To continually re-assess and re-think traditional ways of interface with legal and financial bodies.

2. To develop creative, effective and transformational strategies and practices while still meeting legal and financial requirements.

Please note:

To join the Trustee Team, you must be elected at the Commons Annual General meeting, or under special circumstances, appointed to the Board by the current Trustees. In either case, you must be a member of the Gabriola Commons Foundation. If you wish to become a member, please contact the Trustees at this address:

Contact: Don Smardon
trustees[at]gabriolacommons.ca

Bookings

Contact: Maya or Deborah
bookings[at]gabriolacommons.ca

Communications

Join if you like to write, take pictures or organize information for distribution.

To create awareness about the Commons by:

  • enhancing and maintaining the Commons website and Calendar;
  • editing and publishing the seasonal Newsletter; and
  • functioning as the primary point of contact with the media.

To encourage the exchange of ideas, concerns and hopes for the Commons by:

  • providing feedback opportunities through our website and at events;
  • gathering feedback at periodic events and through surveys; and
  • setting up and maintaining a Billboard outside the Commons main house.

To invite participation in the evolution of the life of the Commons by:

  • inviting public attendance at Team and Council meetings;
  • facilitating promotion of open houses and events at the Commons; and
  • encouraging the involvement of community volunteers.

Contact: Jinny Hayes
communications[at]gabriolacommons.ca

Process Team

Join if you are interested in exploring and implementing how the Commons can nurture our well-being and wholeness through healthy interpersonal relationships, clear communications, compassionate understanding, and successful conflict  resolution.

Mandate:

The Commons Process Team (CPT)  promotes peace on and for the Commons.

This team will work collaboratively with teams, groups and individuals to support healthy interpersonal relationships, clear communications, compassionate understanding and successful conflict resolution.

It will provide resources, sponsor events and programs, develop strategies for consideration by the Commons Teams, Council and Foundation, and offer processes for and assistance with conflict resolution.

Objectives:

  • To work with groups and individuals on or connected with the Commons with the intention of working toward peaceful and respectful co-existence, skilled communication, and healthy trust and harmony.
  • To encourage discussion and adoption of good practices that support these ends.
  • To encourage healthy interpersonal and intergroup communication, respectful and fair conflict resolution, and collaborative power sharing, and to provide opportunities to build skills to uphold these goals.
  • To orient all participants, especially newcomers, to the overall vision and purpose of the Commons, and to modes of interaction which support the Commons vision.
  • To ensure that healthy, fair and respectful processes are developed, agreed on, and offered, for dealing with differences, airing disagreements, and resolving conflicts.
  • To nurture a culture of mutual compassion, honesty, and respect, as a path for creating a better and more peaceful future.

Contact:  Jen Turner
peace[at]gabriolacommons.ca

Coordinating Council

 Contact: Bob Andrew or Don Smardon
council[at]gabriolacommons.ca

Covenant

Contact:  K. Louise Vincent
covenant[at]gabriolacommons.ca

Finance

Join the Finance Team if you are interested in getting an overview if the inner workings of the Commons, especially from a financial perspective.  No accounting experience required.

As a sub-committee of the Trustees, the Finance Team:

  • Ensures that financial records are systematically maintained, accurate and complete
  • Provides recommendations to the Trustees and Coordinating Council through a financial lens
  • Helps other teams with their budgets and other financial concerns

 (Updated December 12, 2020)

Contact:  Maya Ruggles
finance[at]gabriolacommons.ca

Grant Writing

Join the Grant Writing team if you like to research, organize information and work with other teams to apply for grants.

Commons Team Generated Grants

  • To solicit projects that need financing from the other teams of the Commons for which such teams have sought and found approval from the Sharing the Commons Team
  • To search out grants that would be appropriate to support such projects
  • To request from the teams the necessary information to make a credible application, so that the team creates the first draft of an application
  • To work with the team on subsequent drafts
  • To submit the application to the granting agency two weeks prior to due date
  • To ensure there is sufficient time for preparing the application; hence, any grant application process should ideally begin no later than three months before the due date

Grant Writing Team Grants

  • To search out grants that may be appropriate to certain teams, or to the Commons at large, which are consistent with the Commons’ Strategic Plan
  • To present the possibility of such a grant to the appropriate team, or to a group that may come into existence for the purpose of this grant
  • To ensure that such team has finds approval from the Sharing the Commons Team
  • To follow the guidelines, as above, of team generated grants, including and especially the time lines in sections 5 and 6

Contact:  George Szanto
grants[at]gabriolacommons.ca

Share the Commons

Join the Share the Commons Team if you are interested in exploring and implementing how the Commons can collaborate with the community on potential projects.

Mandate:
The Team acts as the entry point for potential projects which will involve the use of space and/or resources on the Commons.

This team will guide/track the process and progress of all accepted projects until they are completed and make reports to the Commons Council and to the Foundation

Download the Single Event Application or Project Application form.

Objectives:

  • To work with groups and individuals proposing projects on the Commons with the intention of achieving a peaceful and respectful co-existence of all land uses, guided by the key documents referred to below and any future relevant material.
  • To facilitate dialogues which reflect the overall vision and purpose of the Commons.
  • To act as a bridge to the Council or Foundation when appropriate during the development of a project and/or tenancy.
  • To ensure a fair process for full community participation in the sharing of the Commons.

Strategies:

  1. Respond to inquiries for short or long term usage by forwarding the criteria and application forms for completion.
  2. Assess the submitted application.
  3. Meet and host conversations with interested groups and individuals to learn their key aims and objectives.
  4. Provide a liaison person for each project to ensure that they have full representation and assist in developing a “team mandate” if it is appropriate that they become members of the Commons Council.
  5. Refer projects involving any aspect of the physical facilities to the Infrastructure Team.
  6. Refer projects to the Farm Management Team for agricultural uses.
  7. For all non-agricultural land uses, refer projects to the Trails & Green Spaces Team.
  8. Create a process that invites community members to participate in all land use proposals and that provides relevant information that is updated as needed through the Commons Council.

Contact:  Doug McKnight
sharing[at]gabriolacommons.ca

Land

Design Project

 

Contact:  Bob Andrew

property[at]gabriolacommons.ca

Farm Team

Join the Farm Management team if you enjoy working on the land.

To apply the Commons vision to protect the agricultural potential of the Commons by:

  • enhancing the land to produce food for generations to come;
  • engaging in organic food production, modeling sustainable community agriculture;
  • modeling sustainable supported agriculture, using renewable energy practices; and
  • engaging in horticultural research specific to Gabriola.

To coordinate the agricultural initiatives presented in our three-phase agricultural plan for the Agricultural Land Commission.

Commons farming blog, Gardening on the Commons.

Contact:  Judith Roux
farming[at]gabriolacommons.ca

Infrastructure

Join the Infrastructure team if you like planning projects and are interested in sustainability and alternative technologies.

Infrastructure means all permanent or temporary fixtures on the Commons grounds such as buildings, roads, parking lots, fences, and all aspects related to water, sewage and energy uses.

Our goal is to ensure that all infrastructure projects, whether new or renovations, serve whenever possible as a demonstration of sustainable living for the broader community.

  • Conduct applied research in alternative energies, building technologies, and water and waste management that will guide Commons projects.
  • Develop sustainable solutions to infrastructure needs on the Commons in cooperation with other Commons teams and using various resources.
  • Analyze and consult (internal and/or external sources of expertise) for initial proposals and all projects as part of the review of any infrastructure application to the Share the Commons team.
  • Establish infrastructure priorities for the Commons in consultation with other teams and through the Coordinating Council.

Contact:  Judith Roux
infrastructure[at]gabriolacommons.ca

Long Range Planning

Join the Long Range Planning Team if you are interested in developing the future of the Gabriola Commons.

The latest draft from the Long Range Planning team is available.  Commons Planchart

Mandate:
To develop collaboratively a long-range plan for the Gabriola Commons through a 30 year lens: as a physical place, as an organizational structure with projects to be developed and in its relationship to other organizations on Gabriola and Gulf Island communities.

Goals:

  1. The plan guides the Gabriola Commons over the next 30 years.
  2. The plan reflects broad community engagement.
  3. The plan fulfils the Guiding Principles of the Gabriola Commons.

Objectives:
Goal 1: The plan guides the Gabriola Commons over the next 30 years

  • to create a 30-year critical path
  • to create a process to review and monitor the plan
  • to avoid crisis management

Goal 2: The plan reflects broad community engagement

  • to collaborate with Commons teams and Council
  • to engage the entire Gabriola Island community
  • to invite the input of the Gulf Island communities

Goal 3: The plan fulfils the Guiding Principles of the Gabriola Commons

  • to balance protection of the land and land uses
  • to ensure the permanence, health and legacy of the Gabriola Commons
  • to celebrate the ongoing life of the Commons

Contact:   Deb Ferens
planning[at]gabriolacommons.ca

Property Stewardship

Join the Property Stewardship team if you like to fix things or help coordinate community groups using the Commons.

  • To maintain the Commons buildings and grounds by:
    • monitoring the facilities and grounds; and
    • arranging for upgrades or repairs
  • To be responsible for short term uses of the Commons by:
    • working with the volunteer booking coordinator;
    • developing information sheets and policy for users of the Commons;
    • ensuring rental fees are paid and submitted to the treasurer; and
    • dealing with the issues and concerns of Commons or community groups using the facilities.
  • To participate in project task forces by providing advice for future management of renovations or new structures

Contact: Bob Andrew
property[at]gabriolacommons.ca

Trails and Green Spaces

Join the Trails & Green Spaces team if you interested in the identification and protection of ecosystems.

  • To identify and protect the undeveloped “green spaces” on the Gabriola Commons through mapping of the diverse ecosystems.
  • To recognize specific areas such as the marshland around the pond as ecological reserves and propose limited means of access.
  • To develop trails carefully, permitting access through selected areas in a way that respects the environment by restricting passage to the pathway.
  • To identify and take action against harmful invasive species and promote the planting of native over non-native species.

Contact:  Judith Roux
trails[at]gabriolacommons.ca

Timberframe Structure

 

Contact:  Judith Roux
farming[at]gabriolacommons.ca